Delivery note generator

A delivery note is a commercial document that proves the delivery of products or the provision of services. Although it doesn't have the tax validity of an invoice, it serves as proof of delivery and makes it easier to track goods between supplier and customer. It's especially useful for avoiding disputes about what was delivered and when.

No, a delivery note is not a legally required document. However, it's highly recommended for goods deliveries because it protects both parties: it serves as proof of delivery for the supplier and as proof of receipt for the customer. Many companies require it before processing invoice payment.

A delivery note documents the physical delivery of products or services, while an invoice is the tax document that creates the payment obligation. A delivery note doesn't include taxes (IVA, IRPF) and has no accounting validity. Usually, the delivery note is issued first and the invoice afterwards, which can group several delivery notes together.

Yes, although it's optional. You can issue delivery notes with quantities only (priced delivery note) or also including unit prices and total amount (unpriced delivery note). Prices on a delivery note are indicative and don't include taxes; the final ones will appear on the invoice.

The recipient's signature on the delivery note serves as proof that the goods were delivered and accepted. In the event of claims or disputes, a signed delivery note is a key document to prove that the supplier fulfilled the delivery. Without a signature, it can be hard to prove that delivery was carried out correctly.

Numbering must be sequential and gap-free, just like invoices, but in a separate series. For example: ALB-001, ALB-002 or 2025/ALB/001. This makes internal control and traceability between delivery notes and subsequent invoices easier.

Yes, a delivery note is not a prerequisite for issuing an invoice. However, in operations involving physical delivery of goods, it's good practice to first issue the delivery note to document the delivery and then the invoice to formalise payment. Many companies group several delivery notes into a single monthly invoice.

The essential details are: delivery note number, issue date, issuer details (name, NIF, address), recipient details, description of the products or services delivered with their quantities, and space for the receipt signature. Optionally, it can include: delivery date, delivery address (if different from the tax address), order reference and prices.